Outgoing Paymentstab includes all unreconciled and reconciled payments.
Unreconciled outgoing payments can be reconciled by clicking on ‘Reconcile payments and invoices automatically’. If an entry cannot be reconciled automatically, it can be reconciled manually by opening the entry for the outgoing payment with the ‘View’ button on the right and choosing an appropriate invoice or account for reconciliation. Unreconciled payments can be reconciled with purchase invoices, staff compensations or transaction accounts. After reconciliation, the status of the entry will be ‘Reconciled’.
Outgoing payments can be filtered and sorted. It is possible to filter according to the start/end date, account and status. Status indicates whether incoming payments are unreconciled with invoices or not. If you have selected parameters for the filter, then you need to click the ‘View’ button to display the results; if you want to clear the filter, you need to click on the ‘Clear filter’ button. For filtering, you can enter search dates on the start and end date fields. If you enter only the start date, the program will search for entries made on and after the respective date. If you enter the end date, the program will find all entries made until that date. If you enter both the start and the end date, the program will find all entries within that period.
Sorting is possible according to account, date, sum, payer, reference number, description and status.
Search field can be used for searching sums, payers, reference numbers and descriptions.
Reconciled and unreconciled outgoing payments can be opened by clicking on the word ‘View’ at the end of the row.
A window opens that displays information depending on the status of the outgoing payment. If the outgoing payment is not reconciled, then the window that opens displays: information about the outgoing payment and choices for reconciling outgoing payments with purchase invoices, staff compensations or transaction accounts. The same window allows changing information about the outgoing payment and deleting the payment.
If the outgoing payment is reconciled, then a window opens that displays information about the transaction, reconciled objects and created entries. If necessary, user can void the confirmation (reconciliation with purchase invoices, employee compensations or transaction accounts), and after this, the outgoing payment can be deleted or reconciled with new purchase invoices, employee compensations or transaction accounts.
In order to reconcile purchase invoices and outgoing payments, these must be confirmed. If an outgoing payment is reconciled with a cash account, then it is possible to save the prepared cash order on the row ‘Cash payment order’ when opening the outgoing payment.