Background Check for Vital Service Providers

07.11.2025

This query can only be used by vital service providers (VSPs).
The user guide describes how to conduct background checks on individuals who perform tasks deemed critical for ensuring the continuity of vital services, as identified in the risk analysis.
More information about vital services is available on the https://www.kriis.ee website.

 

Marking Background Checks in the Employment Register

Background check markings can be added in the Employment Register by ticking the box “Person subject to background check by vital service provider” next to the employee.
Once the marking is added, and every two years thereafter, an automatic background check is performed.
If the automatic check identifies an employee with a valid criminal record, a notification is sent to the VSP’s email address.
Results of automatic checks can be viewed in the e-Business Register under the background check query history view.

More information about markings in the Employment Register is available on the Tax and Customs Board website.

 

 

Granting Background Check Authorizations on eesti.ee

Vital service providers can authorize individuals or legal entities to perform background checks on their behalf.
Authorizations can be managed via the https://www.eesti.ee  portal.
Instructions for this are available in the help section.

 

Conducting Background Checks in the e-Business Register

Manual queries can be made to check employees applying for jobs, contractual partners’ employees, or VSP employees when additional checks are needed beyond automatic ones.

Steps:

  1. Log in to the e-Business Register.
  2. Select the role “Legal or private person.”
  3. Your company list will show the VSP or authorized contractual partner if:
    • You are a VSP, authorized partner, or their representative.
    • You have been granted background check authorization.
  4. Enter the company view by clicking the company name.
  5. Locate the “Vital Service Provider Background Check” section.
    • If you are a legal representative, it’s at the bottom of the page.
    • If you are an authorized checker, it’s at the top right.
  6. Click “Start new query” to check for criminal records.
  7. Select the reason for the query:
    • Your institution’s employees or job applicants.
    • Contractual partner’s employees or job applicants.
  8. Click “Next.”
  9. If authorized by multiple VSPs, choose under which VSP to perform the query.
  10. If querying contractual partner’s employees, select the relevant partner.
  11. Add individuals to be checked:
    • If querying your own employees, a list of marked employees will appear.
    • For other reasons, you can enter individuals manually or upload a CSV file.
    • Only individuals performing critical tasks (as defined in the risk analysis) may be checked.
    • For manual entry, input the Estonian personal ID code.
    • For foreign individuals, tick the box and enter their details manually.
  12. Review the entered individuals and confirm they meet the criteria.
  13. Click “Perform check.”
  14. The query returns criminal record information:
    • If the person has a valid conviction under Chapters 8 or 15 of the Penal Code, they are excluded from critical tasks.
    • For other convictions, a report can be downloaded to assess trustworthiness.
    •  

Viewing Query History

To view query history:

  • In the company view, click “View query history” in the background check section.
  • Or click “Query history” in the new query view.

The history shows results from the past 2 years:

  • VSPs see both automatic and manual queries.
  • Contractual partners see only manual queries.

Notifications are sent to the VSP’s legal email if automatic checks reveal a valid conviction.

You can filter results by name, personal ID code, or other parameters.

 

Read also: User Guide for Managing Authorizations for Background Checks of Vital Service Providers